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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Understanding AI and natural language processing
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: free vs. subscription plans

Utilizing ChatGPT for Report Summarization

  • Techniques for summarizing large documents
  • Extractive vs. abstractive summarization
  • Hands-on practice: summarizing meeting reports and policy documents

Utilizing ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring concise and professional briefs
  • Hands-on practice: creating a one-page brief from a detailed report

Utilizing ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Optimizing tone, clarity, and conciseness
  • Hands-on practice: rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text tasks (e.g., reminders, follow-ups)
  • Creating templates for common administrative needs
  • Hands-on practice: building reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Time-saving strategies with ChatGPT
  • Organizing and prioritizing tasks using AI
  • Hands-on practice: setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Using ChatGPT with office tools (Word, Excel, Email)
  • Best practices for accuracy and reliability
  • Hands-on practice: streamlining daily admin tasks with AI support

Summary and Next Steps

Requirements

  • Basic computer skills
  • Experience with word processing software
  • Familiarity with email and online collaboration tools

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals seeking AI tools to improve productivity
 14 Hours

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